Manual enrolment: five most common errors you can avoid with kids.cloud

Switching from a manual registration process that is paper-based to an online registration solution will mitigate risks like misplaced student files and data entry errors.

Challenges with manual enrolments:

1. Stress

The manual enrolment process is time consuming, highly stressful an error prone.

2. Errors

Mistakes at enrolment stage can have a significant impact to the long term of your school or club’s success. The average manual data entry error rate for humans is 1 percent, meaning that 1 out of every 100 entries is erroneous.

3. Time consuming

Administrators spent a lot of time to record and classify personal data. Writing confirmations and collecting documents to sign. One big excel sheet will have hundreds of modifications.

4. Data inconsistency

By re-writing or copying personal data from paper to your computer information could suffer from quality loss. For example, post codes or telephone numbers could have plenty different formats: 136-45-67 or +352 136-45-67 or +352 1364567 and not always your will be able to call the number. The incorrectly written number must be corrected. And it also takes time.

5. Ensure that parents submit all the necessary documentation

Many documents must be submitted to enrol a child for your school or club before they can attend school/club and be sorted into the correct classes. Birth certificates, social security cards, proof of residence, vaccination and allergy records, and other documentation are the parent’s responsibility to provide it.

Switching from a manual registration process that is paper-based to an online registration solution will mitigate risks like misplaced student files and data entry errors. A digital registration solution helps both parents and staff make the registration process paperless, secure, and efficient. 

4 Step process how to make your enrolment easy with kids.cloud:

STEP 1
Set up your enrolment form.

  1. Set up the groups and its schedules.
  2. Give a title and write the description.
  3. Decide when for how long the from will be available.
  4. Who are going see this form: parents of registered in system children or parents outside of the kids.cloud
  5. Decide which documents are for information and which are for signing.

Here you can copy the link that kids.cloud creates for you.

STEP 2
Publish the link on your website or share with parents the way you prefer.

STEP 3
Let parents fill the form and attach all required documents

The enrolment form will display your logo and your contact details.
As soon as parents fill the enrolment form you will receive a confirmation e-mail on your e-mail address.

Step 4
Check the attached documents.

After control check of the documents you can enroll a child to a group and confirm to parents the enrollment.

With one click you send the confirmation and enroll a child to a group. The email comes in the chosen by a parents language.

Have more questions?

Do not hesitate to contact us at info@kids.cloud